Personnel Document Retention: What to Keep & What to Shred

Price: $199 + applicable taxes

As an HR professional, you have the primary responsibility for retention and disposal of employee and applicant records. The process of organizing, saving, and destroying company records can be confusing even for a seasoned professional. Save too many files, and your company will pay unnecessary storage fees. Accidentally destroy certain information and you could be vulnerable to costly fines with the Department of Labor or be unprepared in the event of a lawsuit.

Join us to gain valuable insight into how to implement an organized and legally compliant document retention policy, and the legal dos and don'ts for managing your personnel files. Ensure you're in compliance and ready if you should be targeted for an OFCCP audit, EEOC investigation, DOL probe or OSHA inspection. During this 60-minute, information-packed webinar you will discover:
  • Best practices for gathering, storing & disposing personnel records
  • Federal & state laws & the impact on your destruction policy
  • Electronic vs paper records & the different guidelines for each
  • Medical record retention obligations under FMLA, ADA & HIPAA
  • The latest guidance on I-9, COBRA & other critical personnel records

Program Highlights

Storing & Destroying Employee Records: Guidelines for HR Professionals

  • When to get rid of applicant files and former or terminated employee files
  • Where should you retain your records? Who should have access to them?
  • Document timeline - retention periods for specific documents
  • Best practices to safely destroy personnel files
  • Documents to keep in your personnel files & those to keep as separate files

Documentation requirements for terminated employees - what you must keep

  • Federal Requirements for Personnel Records: What's Required by Law
  • EEOC & other litigation - considerations for document retention
  • New I-9 rules and E-verify records disposal
  • Workplace safety documents required by OSHA
  • COBRA record retention requirements
  • FMLA, ADA & HIPAA - special considerations for medical records
  • Resources available for state specific retention & destruction requirements
  • How to handle documents that fall outside the scope of state & federal mandates

Personnel Records Safe Practices: Reduce Risk & Avoid Legal Liability

  • How electronic storage requirements differ from paper
  • What types of records can and can't be stored electronically
  • Keys to safeguarding against identity theft
  • What are an employee's rights to review their personnel file
  • How to avoid potential pitfalls with the DOL
  • Security protocols for confidential information - protect your company
  • Document retention when current or impending litigation

Question and Answer Session - Hear expert answers to real-world questions!

About the Speaker

Tricia Richardson, CPP, SPHR, SHRM-SCP has more than 25 years of experience in all aspects of workforce management (payroll processing, taxation, employee handbooks, human resources, benefits, etc.). Tricia is a Payroll and Human Resource “nerd” who enjoys reading Internal Revenue Code.

  • She is a Certified Payroll Professional (CPP) through the American Payroll Association (APA), a Senior Professional in Human Resources (SPHR) through the HR Certification Institute, as well as a Society for Human Resource Management Senior Certified Professional (SHRM-SCP).

Program Benefits

Discover the latest guidelines for personnel record retention and destruction and the federal laws impacting your records.

If you'd like this program customized for your organization, call us at 1-800-964-6033. We're certain we can fulfill your training needs, while making it fit in your budget!

SHRM Credits

SHRM logo

Premier Learning Solutions is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. This program is valid for 1 PDCs for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit www.shrmcertification.org.

HRCI Credits

HRCI logo

This program has been approved for 1 (HR (General)) recertification credit hour toward aPHRTM, aPHRiTM, PHR®, PHRca®, SPHR®, GPHR®, PHRiTM and SPHRiTM recertification through the HR Certification Institute. Learn more at hrci.org

Purchase this On-Demand Workshop

Personnel Document Retention: What to Keep & What to Shred

On-Demand
$199 + applicable taxes
more info
For the live training(s) you've selected:
You will receive access to the live event(s) which includes a copy of the speaker's presentation, real-time training with our expert instructor, and an interactive question & answer period. Two to three business days after each live training concludes, an email is sent to registrants which contains a link for unlimited access to the on-demand recording you can revisit & review.
For the on-demand training(s) you've selected:
You'll receive a link to access the recording(s) in your order confirmation email. On-demand recordings also include a copy of the speaker's presentation and the ability to submit your questions to the expert, for up to 7 days after viewing.
3 Workshop
Bundle
$300 + applicable taxes
more info
Take advantage of our three workshop bundle to enhance your learning beyond the training you initially selected. Our workshop bundle allows you to select three workshops (Live or On-Demand) at a discounted price.
For the live training(s) you've selected:
You will receive access to the live event(s) which includes a copy of the speaker's presentation, real-time training with our expert instructor, and an interactive question & answer period. Two to three business days after each live training concludes, an email is sent to registrants which contains a link for unlimited access to the on-demand recording you can revisit & review.
For the on-demand training(s) you've selected:
You'll receive a link to access the recording(s) in your order confirmation email. On-demand recordings also include a copy of the speaker's presentation and the ability to submit your questions to the expert, for up to 7 days after viewing.
HR All Access Subscription
$699 + applicable taxes
more info
With this subscription, you will receive 1 year of unlimited access to our full library of on-demand trainings as well as priority access to trainings that are upcoming.
For the live training(s):
You will receive access to the live event(s) which includes a copy of the speaker's presentation, real-time training with our expert instructor, and an interactive question & answer period. Two to three business days after each live training concludes, an email is sent to registrants which contains a link for unlimited access to the on-demand recording you can revisit & review.
For the on-demand training(s):
You'll receive access to our full library of on-demand trainings along with the speaker's presentation and handouts for each event.
Sitewide All-Access Subscription
$899 + applicable taxes
more info
With this subscription, you will receive 1 year of unlimited access to our full library of on-demand trainings as well as priority access to trainings that are upcoming.
For the live training(s):
You will receive access to the live event(s) which includes a copy of the speaker's presentation, real-time training with our expert instructor, and an interactive question & answer period. Two to three business days after each live training concludes, an email is sent to registrants which contains a link for unlimited access to the on-demand recording you can revisit & review.
For the on-demand training(s):
You'll receive access to our full library of on-demand trainings along with the speaker's presentation and handouts for each event.
Add To Cart

Guaranteed to be Good

All training experiences include a 7-day 100% money-back guarantee.

Full-Team Pass

Simply share the invite link with your team so you can learn and grow together!

Yours Forever

The event recording and materials are yours to rewatch and share as you choose.