Personnel Document Retention: What to Keep & What to Shred

Price: $ + applicable taxes

As an HR professional, you have the primary responsibility for retention and disposal of employee and applicant records. The process of organizing, saving, and destroying company records can be confusing even for a seasoned professional. Save too many files, and your company will pay unnecessary storage fees. Accidentally destroy certain information and you could be vulnerable to costly fines with the Department of Labor or be unprepared in the event of a lawsuit.

Join us to gain valuable insight into how to implement an organized and legally compliant document retention policy, and the legal dos and don'ts for managing your personnel files. Ensure you're in compliance and ready if you should be targeted for an OFCCP audit, EEOC investigation, DOL probe or OSHA inspection. During this 60-minute, information-packed webinar you will discover:

Best practices for gathering, storing & disposing personnel records
Federal & state laws & the impact on your destruction policy
Electronic vs paper records & the different guidelines for each
Medical record retention obligations under FMLA, ADA & HIPAA
The latest guidance on I-9, COBRA & other critical personnel records

Program Highlights

Storing & Destroying Employee Records: Guidelines for HR Professionals

When to get rid of applicant files and former or terminated employee files
Where should you retain your records? Who should have access to them?
Document timeline - retention periods for specific documents
Best practices to safely destroy personnel files
Documents to keep in your personnel files & those to keep as separate files

Documentation requirements for terminated employees - what you must keep

Federal Requirements for Personnel Records: What's Required by Law
EEOC & other litigation - considerations for document retention
New I-9 rules and E-verify records disposal
Workplace safety documents required by OSHA
COBRA record retention requirements
FMLA, ADA & HIPAA - special considerations for medical records
Resources available for state specific retention & destruction requirements
How to handle documents that fall outside the scope of state & federal mandates

Personnel Records Safe Practices: Reduce Risk & Avoid Legal Liability

How electronic storage requirements differ from paper
What types of records can and can't be stored electronically
Keys to safeguarding against identity theft
What are an employee's rights to review their personnel file
How to avoid potential pitfalls with the DOL
Security protocols for confidential information - protect your company
Document retention when current or impending litigation

Question and Answer Session - Hear expert answers to real-world questions!

About the Speaker

Tricia Richardson, CPP, SPHR, SHRM-SCP has more than 25 years of experience in all aspects of workforce management (payroll processing, taxation, employee handbooks, human resources, benefits, etc.). Tricia is a Payroll and Human Resource “nerd” who enjoys reading Internal Revenue Code.

She is a Certified Payroll Professional (CPP) through the American Payroll Association (APA), a Senior Professional in Human Resources (SPHR) through the HR Certification Institute, as well as a Society for Human Resource Management Senior Certified Professional (SHRM-SCP).

Program Benefits

Discover the latest guidelines for personnel record retention and destruction and the federal laws impacting your records.

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